Trip Planning

Welcome to Sky Ranch Outdoor Education!

Planning your trip to Sky Ranch can sometimes be a tedious effort. As you prepare for your trip, we thought it would be helpful if we provided you with information concerning a few things to do before you get here and an overview of what to expect when you arrive. Even if you have been to Sky Ranch before, you will want to review this list for any changes we have made from last year. It is our hope that this new planning guide will help us spend less time with orientation and more time having fun with you and your students! If you have any questions, please feel free to call us or email us at SchoolPrograms@SkyRanch.org.


Planning your Sky Ranch trip

Pre-Trip Data to Sky Ranch – Getting your information to us in a timely manner is vital for a successful trip.  The earlier you can get us the choices for your classes, the better the experience is for everyone involved.  To insure you get the classes you want, it would be wise to get your selections in as soon as possible.  Due to the fact some of our instructional facilities are limited in the number of people we can serve, please provide us with your class requests as soon as possible and no later than one month prior to your trip.

Your final student and adult numbers will need to be here no later than three weeks prior to your trip.  This will allow us time to prepare for your trip and to make sure everything is in place.  If you need to add additional people at a later date, we will do our best to accommodate you.  It is our heart’s desire to serve as many of your students and parents as possible, consequently we never want to turn a student or parent away.  However, a late list or add-ons could result in larger class sizes.  Please help us serve you by getting this information to us on time.

Be sure to have all of your Sky Ranch Participant Agreement Forms signed for each person attending and bring them with you when you come.


Dietary Needs

If you or any of your students have special dietary needs, please let us know what they are.


Cabin Assignments

Cabins are assigned according to the number of students and adults you have coming and the needs of each school.  You may request specific cabins and we will do our best to accommodate you, but there will be no guarantee we can provide a specific cabin. You will receive your cabin assignments as soon as we have final numbers from each school attending camp during the same time period as your school.  Unfortunately, we cannot assign cabins before we get these numbers.  Please send the number of students and adults to us no later than one month from the date of your arrival.


Schedules

Our goal is to give your students the best possible educational experience.  When scheduling classes we take many variables into consideration (class sizes, availability of instructors, weather, other camp activities, etc.)  These considerations are often subject to change even up until the time of your arrival.  Due to this fact, prior to your arrival, you will only receive a generic schedule with a listing of the classes and activities you have chosen.  Upon your arrival, each of your staff members and adults will receive a complete schedule outlining each group’s time for each class and activity.


Horse Program

Unless prior arrangements have been made, only students will be allowed to ride the horses during Ranch Life. When possible, adult Cattle Drives can be scheduled for an additional fee of $15 per person. If multiple Ranch Life classes are being held Cattle Drives may not be offered.


Arrival

There are two entrances to Sky Ranch – the North Gate (painted blue) and the East Gate (painted green).  You will arrive through the East Gate (see our map in the School Packet).  At the gate, push the button on the call box and tell the operator what school you are with.  They will then open the gate and contact our staff.

When the gate is open, the bus(es) should pull forward and turn left at the stop sign at the top of the hill.  Continue around to the Green Parking Lot (see our map in the School Packet) where our staff will be ready to meet you!  Our staff will welcome everyone and will give instructions regarding unloading procedures.

Additional vehicles should follow the buses to the Green Parking Lot where they can park their vehicles.  If individuals will be arriving late, they will also enter through the East Gate and follow the procedures listed above.  If the school has finished unloading and the luggage trailers have already been taken to the cabins, the late arriving guests will be responsible for transferring their luggage to their cabins.

To maintain safety, Sky Ranch does not allow guests to drive their own vehicles down to the cabins.  Please remind your staff and chaperones to arrive with you if they would like help transporting their luggage.


Luggage

Before arriving at camp, please be sure each camper’s luggage is labeled with the school name, student name, and cabin number.  When you arrive, your students and adults will be given instruction as to the procedure for unloading the bus and loading the trailer. When loading your luggage at your school, it will simplify your offloading process if you will load the luggage in cabin number groupings.

Once the luggage has been offloaded from the buses to our trailers, our staff will either be driving your luggage down to your cabins or guiding your school to their next location. If you would like to unload your luggage from the trailers into your cabin prior to lunch, it is critical that you arrive on time. If you arrive late, your luggage may be left sitting on the trailers for several hours and subject to weather conditions while your students are in classes.


Orientation

After the buses have been unloaded and (time permitting) your students have settled into their cabins, our staff will lead your group through your welcome orientation. We will separate students from adults (including your staff) and give specific information to each group. It is critical for everyone to hear the same information at the same time, so we ask all of your staff and chaperones to attend the Adult Orientation. At orientation, we hope to answer any questions you might have in reference to your trip.


Camp Coordinator

In an effort to provide for your needs in a timely manner, we will assign one of our instructors to serve as your school’s Camp Coordinator. The role of your coordinator is to serve as your liaison with the camp and to help you manage your experience. The Camp Coordinator’s job is to help you achieve the best possible results for your students during your stay. If you have any issues with schedules, cabins, facilities, or any other needs, please contact your coordinator at your earliest opportunity. This allows us to help you quickly resolve your issue.


Headquarters

Your school will be assigned a meeting area known as your headquarters. Your school will meet in headquarters before and after each class, meals, and at the beginning of each day.


Meal schedules

The camp schedule is divided into two meal schedules, Early and Late. The Early schedule provides meals at 8:00am, 12:00pm, and 6:15pm. The Late schedule provides meals at 8:30am, 12:30pm, and 6:45pm. When you arrive you will receive your final schedule, which will inform you as to which meal schedule you will have.


SkRAZY

Sky Ranch has been known for over 50 years as a wild and wacky summer camp. SkRAZY (Sky Ranch+Crazy) is a time set aside at breakfast and lunch where we meet in headquarters for a taste of our crazy summer camp life. During this time our staff will lead the kids in fun games, funny songs, skits and other “stuff.” Schools on the early meal schedule will have SkRAZY at their headquarters after their breakfast and lunch meal times. The schools on the late meal schedule will attend SkRAZY in their headquarters 30 minutes prior to breakfast and lunch.

It is also highly encouraged that your students use this time to get water, take bathroom breaks, or refill water bottles.

In Conclusion

We hope this answers many of your questions. We have provided a planning packet, student journals, and other great information in the forms section below and on the “Students Journal” tab above.

If you have more questions, please do not hesitate to contact us by phone at 903-266-3300 or email us at SchoolPrograms@SkyRanch.org. Thank you for your help in making your trip a success. We look forward to your arrival!


Sky Ranch Trip Planning

Below you will find the individual pages of your Sky Ranch School Packet. The complete packet is the first link on the list below. If you have any questions, please feel free to call us at 903.266.3300 or email us at SchoolPrograms@SkyRanch.org.


Planning Steps:

1. Be sure we have your signed contract and deposit as soon as possible.
2. Send us your closest estimate of your final numbers of adults and students that will be attending one month prior to your trip.
3. Send us your class and activity request at least one month prior to your trip.
4. Print your Student Journals for each student attending.
5. Review the Orientation Video with all adults attending.
6. Bring your check for the balance due and each attending person’s signed  Sky Ranch Participant Agreement forms.


Downloads

Student Journals

We are so excited about your class trip to Sky Ranch! We want to make sure you and your students are well prepared for each of their classes at camp.

Below you will find the individual pages for your Sky Ranch Student Journals. Please print the appropriate course material and prepare a packet for each student. Note also that there are answer keys available below. Please print these for each of your teachers.

Each document is password protected. If you are unsure of the password, please contact your school’s event manager or email SchoolPrograms@SkyRanch.org.


Downloads

What to Bring

We recommend that students bring comfortable, older clothes as they will spend much of their time outdoors – sitting on the ground, exploring a variety of areas, and hiking around, etc. Be sure to pack rain gear and warm coats for the cold nights and mornings as the students will be outdoors.

We always hope for good weather, but during light rain showers and cold weather, we will continue to hold class outside as long as there is no lightning, strong wind or freezing weather.

  • Close toed shoes
  • Sleeping bag OR sheets and a blanket
  • Pillow and pillow case
  • Towel and wash cloth
  • Raincoat or rain poncho
  • Pajamas
  • Brush, comb (other hair care products)
  • Blue jeans/Long pants
  • Toothbrush, toothpaste
  • Shorts (if the weather is warm)
  • Soap
  • T-shirts or tops
  • Pencil or pen
  • Fleece Hat
  • Notebook
  • Underwear
  • Water bottle
  • Flashlight
  • Shoes (extra pair in case one gets wet)
  • Sunscreen
  • Jacket
  • Insect repellent
  • Cap/hat/sun shade
  • Nylon Backpack
  • Swimsuit (optional)
  • Plastic bags for your luggage in case of rain on the day of your return home

Label everything!

We encourage students to NOT BRING: Jewelry, CD players, iPods, MP3 players, handheld gaming devices (such Nintendos, PSP, PS Vita, etc.), cell phones (reception is poor), or anything that breaks easily or would cause loss if misplaced. Sky Ranch is not responsible for lost or broken items.

Special Dietary Needs

At Sky Ranch, our food service team prepares three primary meals per day during your stay. We are aware that there are many different and distinct dietary needs. We strive to accommodate all requests within reason. Insomuch as we routinely check our foods for allergens and even with the highest degree of diligence, there is still a small chance that food prepared for special diets may come in contact with restricted ingredients. We are accustomed to dealing with dietary needs such as: gluten, dairy, tree nut, and peanut allergies, diabetic, vegetarian, and vegan diets, as well as many other less common requests. If you have any further questions or concerns, please do not hesitate to contact us at: FoodService@skyranch.org
    Please Check all that apply.
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    We have a diabetic menu available on request. We will do our best to help with carb counts when requested.
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Guest Services/Registrations: email GuestServices@skyranch.org or call 800.962.2267

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